1. First, select the category you wish to register in (team or family)
2. Fill in at least one participant (contact person)
   1. You can add more team members next (you need to provide all mandatory data of the participants, including their full name, gender, year of birth, country and e-mail address) and pay the registration fee.
   2. Alternatively, you can finish your registration and other participants can register as your team members on their own (using the “Security Code”, see below).
      
3. Choose the name for your group
4. Choose the story/cause you want to support with your fitness challenge and allocate your kilometres and donation to
5. Select how you want to pay your registration fee
6. Complete your registration

All team or family members will be automatically registered in relevant individual categories (men, women or children up to the age of 12), except for team categories.

The contact person for each team / family (first registered member) creating a group will receive a confirmation e-mail with a Security Code that can be shared with other team members. To join an existing group, please enter the code in one of the fields in the INDIVIDUAL registration procedure.

The same applies to group registrations, where you can add more participants to an existing group during a single registration at one go. Just tick the box “I want to join an existing team” and enter the Security Code.

If you are entitled to a free or discounted registration, you will receive a special discount code from the organizer by e-mail. To apply the discount, individual team members can enter the discount code in the final step of the registration (step 4).

It is impossible to remove team members using the online form. In exceptional individual cases, you can ask the organizer to have someone removed from the group by e-mail at: teribear@c-in.eu.

Trying to preserve the opportunity of unlimited movement for children while they can contribute to a good cause, we would like to offer schools, kindergartens, children’s care facilities and children sports clubs to participate in our event for free. We also want to keep it as simple as possible.

For most of the participants, this year’s virtual form of the event requires the download of the Strava sports application to a smartphone, registration on www.teribear.cz and subsequent pairing of the app and the web leaderboard. However, this is NOT REQUIRED for school classes, kindergartens, care homes and clubs who still want to join our community of help. Their participation will be SIMPLE AND FREE. Still, we had to adjust the parameters of the children teams‘ participation and contribution.

Jak na to?

• Please fill out the special form for schools / homes / children’s sports clubs to register. If you haven’t received the form via email, you can find it on our website. And after the start of the event – September 10th, 2020 at 10:10 am – you children team can go for a walk or run together.
• By doing so, your kids‘ team (school class as such) will raise a one-off contribution of CZK 500 for endangered children, which will be added to the event proceeds and paid by the foundation’s partners.
• If you want to send us a photo or picture from the group walk or run you have done for TERIBEAR – we will be happy. Alternatively, if you post the image on social networks, we will be happy if you tag us so that we can share your image. One for all, all for TERIBEAR!

The controller of the personal data is Tereza Maxová Foundation, id no. 285 14 319, with the seat in the Czech Republic, Praha 1 – Staré Město, Jáchymova 26/2, PSČ 110 00 as the event organizer. The controller collects personal data of the participants for the purposes of the charity virtual event “Get Moving with TERIBEAR, or Fun Movement with the Bear, Powered by ŠKODA AUTO” to the extent it is necessary for the proper organization and course of the event.

The controller processes personal data of participants including their first name, last name, e-mail address, country and city/town of origin, name of the team, preferred story/cause that the participant wishes to support with their run, gender, year of birth, payment details, a unique ID (or GUID)  and the completed number of kilometres.

If he or she wants to take part in the event, the participant provides the above data on a voluntarily. A unique ID together with the number of completed kilometres are uploaded from the Strava app once the participant authorizes pairing of his Strava user account with the online leaderboard via the link he received. This consent can be withdrawn at any moment. Terminating the authorisation will mean that the leaderboard admin will immediately stop synchronizing the Strava data of the user ID and the completed kilometres. The above data is required for the participant to be registered and included in the event. If a participant refuses to provide any of the above personal data, they cannot be successfully registered. If the participant cancels authorisation for pairing their Strava user account with the online leaderboard, their results will not be recorded for the purposes of the event.

The legal basis for data processing, in this case, is the performance of a contract (event registration and mileage records) and compliance with legal obligations of the controller (payment details processing).

The controller processes the said data electronically using automated means. Personal data including first name, last name, year of birth, country and city/town of origin, the selected cause to support, name of the team, distance can be further used on the online leaderboard, published e.g. on the www.teribear.cz website or otherwise for promotional purposes. Data indicated herein can be found on the www.teribear.cz website by entering the name of the participant also after the event ends, however, the participant may at any time request the organizer to remove their data.

Also, under the Czech Act no. 480/2004 Coll., on selected information society services, as amended, the controller can process the e-mail address of the participant for the purposes of sending them information regarding organizational issues connected with the event, alternatively on other events of the organizer after the end of this event, for marketing notifications or other communication regarding the charity work of the organizer, unless the participant refuses to allow such processing upon registration. The participant can unsubscribe from business communication at any time by clicking the link provided in each business communication or using the contact details provided below.

For the purposes of personal data processing the controller uses following processors: CZECH-IN s.r.o., Company ID no.: 485 82 387, with its office in the Czech Republic, 5. května 1640/65, Praha 4, PSČ 140 00, Gappex s.r.o., Company ID no.: 068 35 732, with its office in the Czech Republic, Na Cimbále 104/2, Praha 4, PSČ 143 00, NET Production s.r.o., Company ID no.: 033 73 045, with its office in the Czech Republic, Za farou 816/67, Praha 5, PSČ 154 00, POMPO spol. s r.o., Company ID no.: 250 89 595, with its office in the Czech Republic, Unhošť, Lidická 481, district Kladno, PSČ 273 51. All indicated processors provide technical and organizational support needed for the smooth running of the event.

The controller also cooperates with Strava, INC., 208 Utah Street, San Francisco, CA 94103, USA, the operator of the Strava app used for tracking completed kilometres in the event, which are then uploaded to the online leaderboard of the controller based on the authorisation provided by the participant. Strava, INC. is an independent controller. For more information regarding the processing of Strava users personal data thereby, please go to: www.strava.com/legal/privacy.

At any time, a participant can request the information processed by the controller about the participant and the controller will provide such information. This obligation can be fulfilled also by the processor on behalf of the controller.

If a participant believes that their personal data are processed contrary to law or privacy and personal life protection, especially that their personal data are inaccurate in the light of the processing, they can request an explanation from the controller or the processor or ask them to amend this situation. This can include e.g. rectification, limits to processing or erasure of the personal data of this data subject. If the request of the participant is proved legitimate, the controller or the processor will immediately rectify this non-compliance. Also, the controller will inform the recipients to which the controller disclosed the data about the request received from the participant. This does not apply if informing the recipient proves to be impossible or would involve a disproportionate effort. Under certain conditions, the participant may execute their right to data portability and to lodge a complaint against the controller with the Office for Personal Data Protection. If a participant consents to the processing, their consent is voluntary, and they can withdraw or limit it at any time.

Any video and audio recordings or images of participants taken during the event selected by the participant or sent to the organizer thereby, can be used by the controller for their own promo activities or to promote their partners and the participants are not eligible for any payment in return. Participants can withdraw their consent to the use of audio and video recordings at any time, however, if they do so without any reasonable grounds, they will indemnify the organizers for any and all losses caused thereby. Personal data, including video recordings, can be shared on social networks only in compliance with personal data protection policy of social network operators. The controller shall not be liable for any such sharing.

Personal data of participants will be processed only for the period necessary for the purposes of the processing to be fulfilled. Once the purposes of the processing are fulfilled, personal data will be safely removed. After the event, data synchronization from all participant accounts in Strava app will be cancelled. Data available on the online leaderboard will be removed after one year of the event, unless a participant requests their removal sooner. In such event, only the identification of the participant will be removed, and not the completed number of kilometres in order to maintain integrity of overall results in the event.

If the participant’s consent forms the legal basis for personal data processing, the said data will be processed during the period of such consent, unless the participant withdraws or limits his or her consent earlier. In such event, the controller stops using personal data in the relevant scope for given purposes.

Should you have any questions regarding the event or should any participant wish to execute their rights stated above, please contact CZECH-IN s.r.o. by e-mail at teribear@c-in.eu. You can contact the controller by e-mail at info@terezamaxovadetem.cz or by phone at +420 257 474 529.

“Bird & Bird & we are joining you for the run”

Tereza Maxova Foundation hereby wishes to thank the Bird & Bird law firm for providing comprehensive legal services to the TERIBEAR project, including the supervision of the “Registration Terms and Conditions” and “Personal Data Protection”.